Working reference

Style Notes

Editorial conventions for writing records. A consistent catalog is a searchable catalog — these notes keep ten thousand contributors writing one voice.

AUDIENCE CONTRIBUTORS
LICENSE CC0
§01

Descriptions

Describe the stamp as a careful cataloguer would: subject first, then the distinguishing details. Write in sentence case, present tense, without valuation or condition language — the record describes the issue, not your copy of it.

PreferredStatue of Liberty facing left, denomination in lower corners, violet.
AvoidBeautiful classic Liberty stamp in great condition, worth a look!
§02

Denominations

The encoded denomination follows the OSID specification exactly — it becomes part of the identifier and can never change. The display denomination is for humans: use the issuing country's conventional notation, with the original currency.

Preferred3c (encoded) · 3¢ (display)
Avoidthree cents · $0.03 · 3 Cents
§03

Technical fields

Perforation gauges use the standard notation with a multiplication sign and vulgar fractions where conventional: 11 × 10½. Record the watermark as it is catalogued by the issuing authority, or "None" when established — leave the field empty only when unknown. Printing method uses the standard terms: engraved, lithographed, typographed, photogravure.

PreferredPerf. 11 × 10½ · Wmk. none · Engraved
Avoidperf 11x10.5 / no wm / intaglio printing process
§04

Color

Use the established philatelic color names — violet, carmine, ultramarine, lake — rather than approximations. Where recognised shade varieties exist, the shade belongs in its own record, not as an aside in the description.

§05

Lexicon

The commons uses a fixed vocabulary. Records, not listings. Contributors, not users. Stewards, not moderators. Albums, not dashboards. OSIDs, not SKUs. Writing that reaches for marketing language — urgency, exclamation, superlatives — will be edited toward plainness.

When in doubt

Look at a Verified record from the same country and era and match its register. Consistency with the catalog beats consistency with any external publisher.